When planning an online board meeting, organizers need to be aware of the latest technological requirements. The best method to accomplish this is by testing out any new technology with the group prior to the time. A lot of board members employ this method to get rid of audio-visual issues that may arise during the course of a meeting. Certain members might also have someone designated useful source to troubleshoot any problems.

Organizers must ensure the meeting can be accessed by all participants, regardless of the location or device. This can be accomplished by distributing additional materials before the meeting starts including an editable agenda or board management software. It is important to encourage attendees from remote locations to join the meeting by allowing them to chat or even make voice-based comments. It is also crucial to adhere to the rules of board meeting conduct and not interrupt other members when they are speaking.

It is essential that the discussion stays on the topic and that the board remains focused on its goals. One way to ensure this is to limit the length of each discussion item. Another option is to identify the goal of each discussion item, whether it is to reach a consensus or generate ideas, or even share an update. A good way to control the discussion is to establish an agenda and specify the desired length for each item.

It is also essential to document the results of each discussion. Also, it is important to include the names of all attendees. Before distributing the minutes, they should be proofread and reviewed.