The recording of minutes from board meetings is essential to keep the record of what the board has done. Minutes should include details of the discussions and decisions made and also action items and resolutions.

A board secretary must ensure that the minutes are recorded accurately and without bias. Even if the board has discussions https://loveboardroom.com/top-5-tips-you-should-know-when-selecting-the-best-business-management-software/ on controversial issues, a fair and factual account is necessary to protect the organization from any potential litigation that may result.

Draft minutes of meetings should be sent to all directors for initial review and revision before being approved by the chair. Then, a revised version, which has been approved by the chair, can be distributed to directors who require any follow-up to make on anything before the minutes are finalized.

It’s also important to include the attendance of each director at the meeting, as well as those who attend but don’t participate in decision making. This ensures that any disagreements or remarks are not ignored or left unnoticed.

Note the sequence in which a specific agenda item was discussed. This will allow the next meeting to keep track of any changes.

It is crucial to bring all necessary materials to the meeting since you will be the person accountable for taking notes. This includes a notebook, pen and power cable. Additionally, you should always have a backup device in the event that your primary device fails or your pen isn’t working.