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There are a variety of solutions on the market, whether you want board meeting software to help make your meetings more efficient and easier or if you simply want to digitize every one of your board’s documents. You’ll find options from free to expensive, according to your budget and requirements.

Based on the features provided and complexity of your board management system, you can expect to spend anywhere from several hundred dollars to a few thousand dollars per year. The annual fee for subscriptions covers maintenance, support and upgrades to your board management platform. You’ll also save money by removing traditional costs like printing and binders for your meeting materials, courier fees and other expenses that are associated with distribution of your board’s books.

A complete portal for board meetings contains everything you need to plan, organize and monitor your meetings. The features include scheduling tools and easy uploading of documents, as well as instant access to meeting resolutions and agendas. You can also utilize the platform to manage RSVPs, set up committees, and more. Some solutions offer eSignatures, which makes it easier to convince everyone to consent and approve.

The best board management software is one that offers at least 128-bit encryption to ensure that your board’s emails and communications are protected from phishing attacks and hackers. Many free solutions offer no security or very low encryption, which may expose confidential information to third parties.