A board of directors’ meeting is an excellent opportunity to have your company’s leaders debate the future of the company, take important decisions, and set corporate policies. The success of your meetings is contingent on how well you conduct the discussions and how strong your board is. Board meetings also permit you to create key performance indicators (KPIs) and monitor the progress towards achieving your goals.

A quality board agenda helps to guide the discussions of your board and keeps the meetings productive, efficient and on-point. Directors need to be prepared for every board meeting by reviewing the agenda and the board papers sent out in advance of the meeting. This is a standard practice and ensures that each director is able to contribute to productive discussions.

The moment the meeting begins the chair should officially open the meeting by affirming that a quorum has been present. This is usually done through a roll-call. This will identify the people who are in attendance to legally conduct business.

The next step is to hear reports from standing and special committees. The board members are then required to be able to ask questions and discuss the reports presented. Depending on the subject, the board may be able to reach a decision immediately or may require more time to research the issue to find the most effective solution.

It is important that directors respect each other’s opinions and avoid body language, whispering or notes that undermine an individual’s view. Directors should also listen attentively and only speak up when they are asked to do so.

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