When you host meetings online, the potential for technical issues is a lot. One member of your board may have an unreliable connection to the internet or his battery may fail during the meeting. It is an excellent idea to request remote attendees to check their devices in advance. You could also offer training and support to ensure that remote attendees are equipped to use the board portal prior to the meeting.

In addition to the fundamental features, you should also look for a digital meeting space that offers high levels of security and compliance. The most secure online board portals protect your data on the server level and allow users to alter the access of different users to specific documents.

Another essential feature is the capability of recording votes. Recording the results of your vote in your virtual meeting room can ensure transparency and accountability, in contrast to the traditional show-of-hands system. Furthermore, it will cut down on the time spent in processing resolutions of the board and increase the effectiveness of your meetings.

Even if your attendees are not tech-savvy, the software should be simple to use and understand. It must address also be compatible with all platforms, including smartphones and tablets. In addition, it should provide a print-friendly format. Some board members might prefer printing out documents or presentations for several reasons, including their inability to work with screens for extended periods of time. Chat functions must be available in the digital boardroom to facilitate quick collaboration.