A cloud-based document management solution does much more than stack and store files. It allows for the self-organization of documents by using sophisticated mechanisms that allow faster retrieval, enhanced workflows and efficiency. Often, the system can be integrated with existing repositories and systems, removing the need for a huge migration project. It permits the implementation of robust security measures on data, improving compliance with standards of regulatory compliance and preventing leaks.

Cloud solutions are accessible via a web-browser or mobile application with only minimal information technology input from the user. They let workers click to read access data and documents anytime and from anywhere, removing geographic boundaries and speeding communications, collaboration, and decision-making. This eliminates bottlenecks, and increases the revenue and impact.

DMS platforms are equipped with powerful search capabilities that ensure that the right document can be discovered every time. This reduces the chance of human error and increases productivity. The central storage location, in conjunction with advanced dynamic permissions on data, reduces the risk of unauthorised access, and helps improve disaster recovery.

DMS software can be configured to be matter-centric, allowing documents related to specific cases or business transactions to be saved, time stamped and retrievable in a matter of seconds. This helps employees save time, increases productivity and allows the organization to work faster and more efficiently.

DMS systems also allow customers as well as vendors and partners to access and share their records online with a secure client portal, which is encrypted during transmission and at rest. This can improve security and keep sensitive information away from the hands of unauthorized users. It also safeguards the business from fines, license revocations or other penalties.